Our total office management specialists provide the same skill set and professional business competence as in-house administrative assistants. We can:
- Manage your calendar
- Screen and reply to your e-mails and voice mails
- Manage all back office administrative tasks
...all from our location in Ottawa - completed virtually through our main office. There is no need to provide a physical workspace, furniture or equipment.
Our total office management support team offers you a number of creative ways you can work with us. Whether you have ongoing needs, project-based needs, or occasional needs, we can develop a professional relationship that works for you and helps sustain you while you build your brand and reputation.
Client ProfilesMonthly Bookkeeping and Back Office
Client: Manufacturer who provides customized wheelchair adjustments and parts.
Key Need: A business manager for accounts payable, ongoing bookkeeping, administration organization and filing.
Virtual Works Total Office Management Solution:
- Every 3 weeks, the client sends all his mail, correspondence, and financial records to Virtual Works by courier.
- All mail is opened, sorted, recorded in an Accounts Payable excel spreadsheet and files.
- Client receives an email containing reminders of what supplier or utility company is owed, how much and when payment is required.
- These reminders are automatically entered into client’s MS Outlook software, helping him remember when to pay.
- Financial records are entered in accounting program.
- Updated accounting file is sent to accountant via email for federal, provincial and income tax purposes.
Reliable Daily or Weekly Support
Client: Dance Studio owners who operate a curriculum-based dance school, sell dance-related products, and present performances.
Key Need: Weekly bookkeeping and basic administration including filing, organization, and class attendance list management.
Virtual Works Total Office Management Solution:
- The Clients send invoices, receipts, registration forms to Virtual Works by fax or email.
- An excel spreadsheet is updated for logistical use for class lists, cancellations, student information.
- Information is filed and provided to client on an agreed upon basis for the Clients' archive.
As-Needed Support
Client: Health researcher.
Key Need: Formatting help with their research papers and presentations.
Virtual Works Total Office Management Solution:
- The client e-mails or FTPs their document to Virtual Works.
- We format it using their stylistic conventions, clean it up and proofread, fix problems with footnotes and endnotes, and email or FTP the document back to them.
- For slide presentations, we take their content and place in a logical flow throughout the presentation, add formatting, pictures and animation.
|
